Privacy Policy

Anna Schwartz Gallery is com­mit­ted to respect­ing your privacy. 

This Pri­va­cy Pol­i­cy applies to all Anna Schwartz Gallery oper­a­tions. It explains how we col­lect, use and dis­close your per­son­al infor­ma­tion and our rea­sons for doing so, as well as your pri­va­cy rights.

By pro­vid­ing per­son­al infor­ma­tion to us, you con­sent to our col­lec­tion, use and dis­clo­sure of your per­son­al infor­ma­tion in accor­dance with this Pri­va­cy Policy. 

This Pri­va­cy Pol­i­cy was last updat­ed on 10 Sep­tem­ber 2020. We may update it from time to time and will post any revised pol­i­cy on this web page.

It is impor­tant to us that the per­son­al infor­ma­tion we hold about you is accu­rate and cur­rent. Please keep us informed if your per­son­al infor­ma­tion changes dur­ing your rela­tion­ship with us.

1. Who we are
Anna Schwartz Gallery is the trad­ing name of The Trustee for THE ANNA AND ZAHA­VA TRUST (ABN 35 324 815 210). In this Pri­va­cy Pol­i­cy, us’, we’, our’ and Anna Schwartz Gallery’ are used to refer to this entity.

2. What per­son­al infor­ma­tion do we col­lect?
We only col­lect per­son­al infor­ma­tion for pur­pos­es which are direct­ly relat­ed to our ser­vices and activ­i­ties, such as adding you to our sub­scriber data­base (with your con­sent) and pro­vid­ing you with details about our exhi­bi­tions and art­works that may inter­est you. 

We may col­lect the fol­low­ing types of per­son­al information:

  • con­tact details, includ­ing name, mail­ing and street address, email address and tele­phone numbers;
  • finan­cial details, includ­ing your bank account details (if we need to pay you) or pay­ment card details or bank trans­fer receipt (if you need to pay us);
  • iden­ti­fi­ca­tion infor­ma­tion, includ­ing age, date of birth, social media account han­dles, iden­ti­fi­ca­tion doc­u­ments (includ­ing pho­to) and the results of iden­ti­fi­ca­tion ver­i­fi­ca­tion checks;
  • details of the art­works you have that you have enquired about and/​or pur­chased, includ­ing any addi­tion­al infor­ma­tion about you nec­es­sary to respond to your enquiries and give effect to those pur­chas­es, such as tax paid or with­held, duties paid and shipments;
  • details about the per­son or organ­i­sa­tion who has intro­duced you to us, and any fee they receive;
  • your device ID, device type, geo-loca­tion infor­ma­tion, com­put­er and con­nec­tion infor­ma­tion, sta­tis­tics on page views, traf­fic to and from the Web­site, ad data, IP address and stan­dard web log information;
  • infor­ma­tion relat­ing to you that you pro­vide to us through our web­site or to our rep­re­sen­ta­tives, such as your mar­ket­ing and com­mu­ni­ca­tion pref­er­ences, and infor­ma­tion about artis­tic pref­er­ences and collections;
  • infor­ma­tion about you con­tained in images and footage of you, such as pho­tographs and films of Anna Schwartz Gallery’s exhi­bi­tions and artist per­for­mances, and video from CCTV cam­eras installed at our gallery premis­es (in com­pli­ance with rel­e­vant sur­veil­lance legislation);
  • with your con­sent, your health or sen­si­tive infor­ma­tion, such as your dietary require­ments (allow­ing us to ensure that our events are tai­lored to your needs), dis­abil­i­ties or spe­cif­ic needs; or
  • any oth­er per­son­al infor­ma­tion that may be required in order to facil­i­tate your deal­ings with us.

3. When do we col­lect per­son­al infor­ma­tion?
We may col­lect these types of per­son­al infor­ma­tion direct­ly from you when you: 

  • sub­scribe to receive news about Anna Schwartz Gallery, includ­ing upcom­ing exhi­bi­tions and events;
  • express an inter­est in buy­ing or sell­ing an art­work to one of our staff or representatives;
  • ask us to send you infor­ma­tion, includ­ing about artists and their works;
  • respond to an invi­ta­tion to attend an exhi­bi­tion or event;
  • attend an exhi­bi­tion or event at Anna Schwartz Gallery; in par­tic­u­lar, we may require you to com­plete our reg­is­tra­tion log to assist with COVID-19 con­tract trac­ing; we also use CCTV on our premis­es, includ­ing in our gallery spaces, for the secu­ri­ty of our staff, our vis­i­tors and the art­works that we exhib­it and sell. We may also have staff pho­tog­ra­phers doc­u­ment­ing events;
  • vis­it us at an art fair;
  • pur­chase an art­work, pub­li­ca­tions or oth­er goods from us;
  • com­mu­ni­cate with us through any form of cor­re­spon­dence, chats, email, our web­site or when you share infor­ma­tion with us from social media plat­forms, appli­ca­tions, or websites; 
  • inter­act with our web­site, ser­vices, con­tent and adver­tis­ing; or 
  • apply for a job or posi­tion with us.

We may col­lect these types of per­son­al infor­ma­tion from third par­ties, such as:

  • a per­son or organ­i­sa­tion who facil­i­tates an intro­duc­tion from us to you, or facil­i­tates the pur­chase of an art­work on your behalf;
  • an online art plat­form; includ­ing [Daa­ta, Occula]
  • a recruit­ment con­sul­tant, pre­vi­ous employ­ers and oth­ers who may be able to pro­vide infor­ma­tion to us to assist in our deci­sion on whether or not to make you an offer of employ­ment or engage you under a contract;
  • our busi­ness ser­vice providers, con­trac­tors and agents; includ­ing Google Ana­lyt­ics, Sked Social and Cam­paign Monitor.

4. Why do we col­lect per­son­al infor­ma­tion?
We may col­lect, hold, use and dis­close your per­son­al infor­ma­tion for the fol­low­ing purposes:

  • to add you to our sub­scriber data­base to receive news about Anna Schwartz Gallery, includ­ing upcom­ing exhi­bi­tions and events that may inter­est you (with your consent);
  • to reg­is­ter you as a new client; 
  • to engage with you where you are a cur­rent or poten­tial client and your agents;
  • to man­age and devel­op our rela­tion­ship with you, includ­ing send­ing you infor­ma­tion request­ed by you;
  • to cre­ate and main­tain records on art­works to assist with val­u­a­tions and checks on authen­tic­i­ty, prove­nance and title;
  • to host and enter­tain you at our events and exhibitions;
  • to admin­is­ter events spon­sored or man­aged by us or our partners;
  • to arrange your atten­dance at exter­nal events, such as art fairs and events which we host/­co-host;
  • to oper­ate, pro­tect and opti­mise our busi­ness, web­site and social media accounts (includ­ing trou­bleshoot­ing, data analy­sis, users’ expe­ri­ence, test­ing, sys­tem main­te­nance, sup­port­er, reporting); 
  • to keep you, our staff, and art­works on our premis­es secure;
  • to col­lect and recov­er mon­ey owed to us;
  • to com­ply with our legal and reg­u­la­to­ry oblig­a­tions, includ­ing pro­vid­ing your per­son­al infor­ma­tion to rel­e­vant health author­i­ties who under­take COVID-19 con­tact trac­ing activ­i­ties (if we are request­ed to do so), to resolve any dis­putes that we may have with any of our users, and enforce our agree­ments with third par­ties; and
  • to con­sid­er your employ­ment application.

5. Do we use your per­son­al infor­ma­tion for direct mar­ket­ing?
Mak­ing you aware of care­ful­ly select­ed infor­ma­tion about Anna Schwartz Gallery and our artists is an inte­gral part of our ser­vices. We may send you direct mar­ket­ing com­mu­ni­ca­tions in the form of emails, and oth­er forms of communication.

You may opt-out of receiv­ing such com­mu­ni­ca­tions from us by con­tact­ing us using the details set out below or by using the opt-out facil­i­ties pro­vid­ed (e.g. an unsub­scribe link). 

6. To whom do we dis­close your per­son­al infor­ma­tion?
We do not trans­fer your per­son­al infor­ma­tion to organ­i­sa­tions who wish to use it for their own mar­ket­ing pro­mo­tions or oth­er purposes.

We may dis­close your per­son­al infor­ma­tion for the pur­pos­es described in this Pri­va­cy Pol­i­cy to:

  • our employ­ees;
  • third par­ty sup­pli­ers and ser­vice providers, includ­ing IT con­sul­tants and IT sys­tems and cloud stor­age providers, social media sched­ul­ing and email mar­ket­ing providers, our banks, pay­ment sys­tem oper­a­tors, ship­pers, stor­age ware­hous­es, insur­ers, experts who help us with art­works (such as con­ser­va­tors), pho­tog­ra­phers, pro­fes­sion­al advis­ers and art con­sul­tants, event venues includ­ing art fairs (where you wish to have a pass).
  • any­one to whom our assets or busi­ness­es (or any part of them) are transferred;
  • oth­er per­sons, includ­ing gov­ern­ment agen­cies, reg­u­la­to­ry bod­ies and law enforce­ment agen­cies, or as required, autho­rised or per­mit­ted by law.

Where we do dis­close your per­son­al infor­ma­tion, it will be on the basis that these indi­vid­u­als and organ­i­sa­tions are required to keep the infor­ma­tion con­fi­den­tial and secure, and they will only use the infor­ma­tion to car­ry out the instruct­ed services. 

7. Dis­clo­sure of per­son­al infor­ma­tion out­side Aus­tralia and the EU or EEA
We may dis­close per­son­al infor­ma­tion out­side of Aus­tralia and the EU or EEA (Euro­pean Eco­nom­ic Area) to the indi­vid­u­als and organ­i­sa­tions described above, includ­ing third par­ty sup­pli­ers and ser­vice providers locat­ed in Canada.

When you pro­vide your per­son­al infor­ma­tion to us, you con­sent to the dis­clo­sure of your infor­ma­tion out­side of Aus­tralia and the EEA. While we are not required to ensure that over­seas recip­i­ents han­dle that per­son­al infor­ma­tion in com­pli­ance with Aus­tralian pri­va­cy law or The Euro­pean Union Gen­er­al Data Pro­tec­tion Reg­u­la­tions (GDPR), we will take rea­son­able steps to ensure that any over­seas recip­i­ent will deal with such per­son­al infor­ma­tion in a way that is con­sis­tent with the Aus­tralian Pri­va­cy Prin­ci­ples, the GDPR and this Pri­va­cy Pol­i­cy. We will also use seek to include the EU Com­mis­sion-approved stan­dard con­trac­tu­al claus­es in the form of an appro­pri­ate data trans­fer agreement.

8. How long will we keep your per­son­al infor­ma­tion?
We will retain your per­son­al infor­ma­tion for as long as we con­sid­er nec­es­sary to pro­vide the rel­e­vant ser­vices and to main­tain busi­ness records for tax, legal and reg­u­la­to­ry reasons. 

In the con­text of our research and records relat­ing to sales and own­er­ship of art­works to assist with val­u­a­tions and checks on authen­tic­i­ty, prove­nance and title, we will keep this data for as long as the record is rel­e­vant to our legit­i­mate busi­ness inter­est and the pub­lic interest. 

We keep an archive, which doc­u­ments artists, their prac­tices, exhi­bi­tions and events over a num­ber of years. All infor­ma­tion stored in the archive is kept secure­ly. Infor­ma­tion in the archive is held by Anna Schwartz Gallery indef­i­nite­ly con­sis­tent with our legit­i­mate inter­est in doc­u­ment­ing the careers of artists rep­re­sent­ed by Anna Schwartz Gallery. 

9. Using our web­site and cook­ies
We may col­lect per­son­al infor­ma­tion about you when you use and access our web­site. While we do not use brows­ing infor­ma­tion to iden­ti­fy you per­son­al­ly, we make use of cook­ies and oth­er sim­i­lar track­ing devices to store infor­ma­tion relat­ing to your vis­it such as a unique iden­ti­fi­er, or a val­ue to indi­cate where you have seen a web­page. You can dis­able cook­ies through your inter­net brows­er but our web­site may not work as intend­ed for you if you do so.

We may also use cook­ies to enable us to col­lect data that may include per­son­al infor­ma­tion. We will han­dle any per­son­al infor­ma­tion col­lect­ed by cook­ies in the same way that we han­dle all oth­er per­son­al infor­ma­tion as described in this Pri­va­cy Policy. 

10. Secu­ri­ty
We may hold your per­son­al infor­ma­tion in either elec­tron­ic or hard copy form. We take rea­son­able steps to pro­tect your per­son­al infor­ma­tion from mis­use, inter­fer­ence and loss, as well as unau­tho­rised access, mod­i­fi­ca­tion or dis­clo­sure and we use a num­ber of phys­i­cal, admin­is­tra­tive, per­son­nel and tech­ni­cal mea­sures to pro­tect your per­son­al infor­ma­tion. Notwith­stand­ing these efforts, we can­not guar­an­tee the secu­ri­ty of your per­son­al infor­ma­tion held in our sys­tems, nor that that infor­ma­tion you sup­ply through the inter­net or any com­put­er net­work is entire­ly safe from unau­tho­rised intru­sion, access or manip­u­la­tion dur­ing trans­mis­sion. Any trans­mis­sion is at your own risk and we will not be liable for any result­ing mis­use of your per­son­al data.

Our emails and web­site may con­tain links to web­sites oper­at­ed by third par­ties. Those links are pro­vid­ed for con­ve­nience and may not remain cur­rent or be main­tained. Unless express­ly stat­ed oth­er­wise, we are not respon­si­ble for the pri­va­cy prac­tices of, or any con­tent on, those linked web­sites, and have no con­trol over or rights in those linked web­sites. The pri­va­cy poli­cies that apply to those oth­er web­sites may dif­fer sub­stan­tial­ly from our Pri­va­cy Pol­i­cy, so we encour­age you to read them before using those websites.

11. Access­ing or cor­rect­ing your per­son­al infor­ma­tion, with­draw­ing con­sent
You can access the per­son­al infor­ma­tion we hold about you by con­tact­ing us using the con­tact details below. We may also need to ver­i­fy your iden­ti­ty when you request your per­son­al information. 

If you think that any per­son­al infor­ma­tion we hold about you is inac­cu­rate, please con­tact us and we will take rea­son­able steps to ensure that it is cor­rect­ed. You can also request us to com­plete infor­ma­tion if you believe it is incomplete. 

You can also object to the col­lect­ing, use or dis­clo­sure of your per­son­al infor­ma­tion by us, or with­draw your con­sent to such pro­cess­ing by us, or request that we erase, restrict or trans­fer your per­son­al infor­ma­tion to anoth­er organ­i­sa­tion or direct­ly to you. If you would like to make such a request, please con­tact us using the infor­ma­tion below. 

12. Mak­ing a com­plaint
If you wish to make a com­plaint about the way we have han­dled your per­son­al infor­ma­tion, you can con­tact us using the details set out below. Please include your name, email address and/​or tele­phone num­ber and clear­ly describe your com­plaint. We will acknowl­edge your com­plaint and respond to you regard­ing your com­plaint with­in a rea­son­able peri­od of time. If you think that we have failed to resolve the com­plaint sat­is­fac­to­ri­ly, we will pro­vide you with infor­ma­tion about the fur­ther steps you can take. 

You may raise a com­plaint with the Infor­ma­tion Commissioner’s Office (ICO) or your local reg­u­la­tor if you con­sid­er that we have infringed applic­a­ble data pri­va­cy laws when pro­cess­ing your per­son­al data. How­ev­er, we would appre­ci­ate the chance to deal with your con­cerns before you approach the ICO or your local reg­u­la­tor, so please con­tact us in the first instance.

13. Con­tact Us
For fur­ther infor­ma­tion about our Pri­va­cy Pol­i­cy or prac­tices, or to access or cor­rect your per­son­al infor­ma­tion, or make a com­plaint, please con­tact us using the details set out below:

Infor­ma­tion Officer
Anna Schwartz Gallery

185 Flinders Lane
Mel­bourne 3000
Tele­phone +61 3 9654 6131

Effec­tive From: 10 Sep­tem­ber 2020
Last Updat­ed: 14 Sep­tem­ber 2020